Privacy Policy

www.16hw-scouts.org.uk, 16th High Wycombe Scout Group take the issue of privacy very seriously and we are committed to protecting and respecting our users’ privacy. This Privacy Statement sets out our current data processing practices and should be read in conjunction with our Terms & Conditions.

What personal data we collect and why we collect it

Contact forms

www.16hw-scouts.org.uk provide several ways for you to contact us. If you use any of these methods we may store the information you provide. None of this information is retained on the website and contact forms will result in an email being sent through our website’s email system.

www.16hw-scouts.org.uk may share the information you have provided between leaders, exec members and volunteers of our Scout Group.

www.16hw-scouts.org.uk will not add your details to any of our mailing lists or share your information with any third parties without your consent unless there is a legal reason for us to do so.

Cookies

Cookies are small files that a website transfers to your computer’s hard drive through your web browser (if you allow) that enables the software to recognise your browser and capture and remember certain information.

www.16hw-scouts.org.uk use cookies to:

  • On a temporary (session) basis, to identify each user uniquely and provide data between pages.
  • www.16hw-scouts.org.uk also use Google Analytics to identify your usage of the website as detailed below (Website visitor tracking)

You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since each browser is a little different, look at your browser’s Help Menu to learn the correct way to modify your cookies.

www.16hw-scouts.org.uk also use cookies to keep track of cart contents while you’re browsing our site.

Website Visitor Tracking

This software uses tracking software (Google Analytics) to monitor its visitors to better understand how they use it. The software will save cookies to your computers hard drive in order to track and monitor your engagement and usage of the software, but will not store, save or collect personal information.

Click here to view Google’s Privacy Policy.

What happens if users disable cookies in their browser?

Disabling Google Analytics cookies is not known to cause any issues with the use of this software.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

www.16hw-scouts.org.uk may share the information you have provided between leaders, exec members and volunteers of our Scout Group.

www.16hw-scouts.org.uk may also share the information you have provided with other parts of The Scout Association e.g. Scout Shops Ltd.

www.16hw-scouts.org.uk will not add your details to any of our mailing lists or share your information with any third parties without your consent unless there is a legal reason for us to do so.

www.16hw-scouts.org.uk may include interactive advertising for other businesses as part of the site operation. www.16hw-scouts.org.uk may use, and provide to third parties, your contact details if you have given us permission to do so.

How long we retain your data

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Any information sent to us via any contact methods and our contact us form will be retained for the period required to deal with that matter.

What rights you have over your data

If you have an account on this site you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

If you have contacted us by any other method including our contact us form, you may contact us and request information that we hold about you. A charge may be requested to handle such a request.

Who on our team has access

Members of our team have access to the information you provide us. For example, both our Website Administrators and our GSL can access:

  • Information like what was sent through our email systems
  • Personal information like your name, email address, and phone number.

Our team members have access to this information to inform,  help and support you.

 

Further information

www.16hw-scouts.org.uk will as part of it’s normal operation send out  information emails. Members can decide to ask for these emails as they register.

Disclosure of data by order of a Court and Security

We reserve the right to communicate a Member’s personal information as we hold to third parties who are empowered by regulation, statute or order of a court.

We have security measures in place to protect our customer database. Access to this database is restricted internally. However, it remains each Member’s responsibility:

  • to keep their password secret
  • to protect against unauthorised access to your personal details
  • to log off from the www.16hw-scouts.org.uk Service when not using it; and
  • to ensure against use by anyone else of the www.16hw-scouts.org.uk Service through the machine that Member uses while they are “logged on” to the www.16hw-scouts.org.uk Service

9. The Data Protection Act

You can obtain further information about data protection laws by visiting the Information Commissioner’s website at www.dataprotection.gov.uk.

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